Poster Size Guidelines
Regular Poster Size Limitations: No larger than 47 inches high and 95 inches wide (120 cm high by 240 cm wide). This is the size of the poster board. Do NOT exceed the size of the poster board.
Trials in Progress Poster Size Limitations: No larger than 42 inches high and 42 inches wide (107 cm high by 107 cm wide). This is half the size of the poster board. You will be sharing the poster board so please do NOT exceed the size limitations.
- Write your presentation concisely, and keep captions brief. The poster should be self‐explanatory so that you are free to supplement the information and discuss particular points raised by questions during the poster session.
- Format of poster is LANDSCAPE (horizontal).
- Use bold type to ensure legibility. All material should be readable from distances of three feet or more. You are strongly encouraged to use a type that is at least 3/8" high (22 pt. minimum).
- List the title, abstract number, and all authors.
- Charts, drawings, and illustrations should be similar to those you would use in making PowerPoint slides.
- If photographs are used, have them processed with a matte or dull finish.
- Please clearly print one email address on your poster for attendees to refer to should they have any questions or comments at a time when you are not standing with your poster. If you do not wish to print your own email address, please list another email address for an appropriate contact person for your abstract.
- The poster can either be made on one sheet (rollup) or in several small sections. Do NOT mount illustrations on heavy cardboard because they may be difficult to keep in position on the poster board.
Inclusion of Quick Response (QR) Codes: If you choose to include a Quick Response (QR) Code on your poster, you must also include the following disclaimer on both print and electronic versions of your poster: "Copies of this poster obtained through Quick Response (QR) Code are for personal use only and may not be reproduced without permission from ASCO® and the author of this poster." Written authorization is not required, unless your QR code links to the full text of your abstract, which would be considered a reprint. For questions, please contact us.
Special Note on Use of Commercial Materials: ASCO is committed to minimizing commercial bias in poster presentations and handouts. Poster presentations and handouts should not contain any of the following: commercial logos, company names, brand or proprietary drug names. Cooperative groups, hospitals, and non-profit company logos are permitted.
In an effort to make the meeting experience as seamless as possible, ASCO is pleased to provide a convenient, competitively priced poster printing service that allows electronic submission of posters for printing and on-site pick up at the Meeting. Additionally, this poster printing service, provided by Call4Posters, offers PowerPoint templates at no-cost to help build a poster.
To Upload a Poster and Use the Printing Services:
- The first author must log into the Speaker Center Website (available in March 2018 for abstract authors). Please note the abstract details will only appear in the Speaker Center portal for the first author of an abstract. Once the first author logs in, click the "My Presentations" link on the left-navigation bar. Scroll down to the "Poster Resources" box, and click "Order Printed Poster".
- Posters ordered through ASCO's vendor, Call4Posters, can be picked up in the Oncology Professionals Hall directly next to the Poster Assistance Desk.
- Poster Printing Price List
- Poster Printing FAQs
- Call4Posters Customer Service: If you have any questions as you prepare your poster, Customer Support is available to help via email or phone (1-800-450-4194 or 507-323-8500) from 8:00 AM - 4:00 PM (EST), Monday through Friday. Please be sure to include the abstract number and first author's name in your inquiry.
Poster Ordering Deadlines: Regular Deadline: Tuesday, May 29, 2018 at 10:00 AM EST
Final Deadline (rush charges apply): Wednesday, May 30, 2018 at 10:00 AM EST
ASCO's Annual Meeting Videos and Slides are a great opportunity to share your study results with thousands of oncology providers beyond those who attended the meeting. If you are planning to participate in the ASCO Annual Meeting Videos and Slides, please upload your poster by Tuesday, June 5, 2018, through the Speaker Center website. To upload your ePoster, please have the first author log into the Speaker Center website, select "My Presentations" on the left-hand navigation, then select the abstract title. Click the Upload button to locate and save your PDF file to the site. (Only PDF files are accepted.)
At the Meeting
- The presenting author is required to be present during the scheduled poster session.
- You can hang your poster approximately 30 minutes before the Poster Session begins.
- Use Velcro (available onsite at each board) to affix your poster. You will NOT be allowed to use glue, tape, paint, or staples on the poster boards.
- Handouts of your poster may be available for distribution if you prefer.
- Do NOT display your poster or copies of your poster in the exhibit area of the Oncology Professionals Hall.
- Remove your poster at the end of your scheduled session. If you do not remove your poster during the removal time, your poster will be automatically removed and placed in the red Unchecked Poster Reclaim Bin. Posters left in the red Unchecked Poster Reclaim Bin will be discarded at the end of the Meeting.
|Saturday, June 2||Sunday, June 3||Monday, June 4|
|Hang poster 7:00 AM-8:00 AM||Hang poster 7:00 AM-8:00 AM||Hang poster between 6:30 AM-7:00 AM|
|Poster Session 8:00 AM-11:30 AM||Poster Session 8:00 AM-11:30 AM||Poster Session 8:00 AM-11:30 AM|
|Remove poster 11:30 AM-11:45 AM||Remove poster 11:30 AM-11:45 AM||Remove poster 11:30 AM-11:45 AM|
|Saturday, June 2||Sunday, June 3||Monday, June 4|
|Hang poster 12:45 PM - 1:15 PM||No afternoon poster session||Hang poster 12:45 PM - 1:15 PM|
|Poster Session 1:15 PM-4:45 PM||Poster Session 1:15 PM-4:45 PM|
|Remove poster 4:45 PM-5:15 PM||Remove poster 4:45 PM-5:15 PM