Oral Abstract Presenter Guidelines

Presentation Format
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  • Presentation Time and Q&A: Oral Abstract Session and Clinical Science Symposium abstract presenters have 12 minutes to give their presentation. A 10-minute panel question and answer period will take place after each oral abstract and discussant presentation grouping.  
  • Disclosure Slide: A Disclosure slide will be automatically created by ASCO based on information provided during the abstract submission process and will be shown immediately before the presentation. Presenters do not need to create their own disclosure slide. 
  • Take-Home PointsBriefly summarize your key findings and state your conclusion—ensure that your conclusion is fully supported by the data in your presentation. If possible, provide recommendations or actions to help solidify your message. Consider: if the audience remembers one thing from my presentation, what do I want it to be?
  • Slide Format: All presentations at this year's Meeting will be in widescreen format. To take full advantage of the widescreen format, we recommend that you build or convert your presentation to 16:9.  For your convenience, the official Meeting PowerPoint template is in widescreen format.

Download detailed guidelines and technical recommendations.

If you have questions or special requests about the audio-visual set up for your presentation, please contact ASCO staff.

Upload Instructions and Deadlines
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Upload Instructions

  • Oral Abstract Session presenters should upload their slides using the Speaker Center Website. Once logged in, presenters should click the My Presentations tab, then their abstract title. At the top of the page there is a button to View/Upload Presentations.

​Deadlines

  • Early Registration and Hotel Reservations: Presenters should register and reserve their hotel by April 25, 2018.
  • Slide Upload: Oral Abstract Session and Clinical Science Symposium presenters should upload their slides no later than May 14, 2018. 

Multiple Presenters

  • Please designate one presenter; we do not allow multiple presenters. Please do not combine multiple presenters’ PowerPoint presentations into one file and submit it under one name. The disclosure system requires separate presentations to be launched for each presenter.

Important Presentation Information
  • Copyright: If your slides contain images, illustrations, figures, tables, or text that has been published elsewhere or comes from another source, you are responsible for requesting and securing advance permission from the copyright holder to include the material in your slides and authorize ASCO to record the presentation.
  • HIPAA: Remember to remove all patient identifying information from your slides. If your slides contain images or information about patients or other individuals, you are responsible for obtaining appropriate patient consent (including HIPAA authorization if applicable) to include the material in your slides and authorize ASCO to record the presentation.
  • Prior Publication: If you or others plan to publish the data contained in your presentation, you are responsible for communicating with the publisher to determine whether the recording of your presentation for use in the Meeting Videos and Slides and elsewhere will be considered prior publication.
Federally Funded Research
  • Presenters whose research received federal funding (either in whole or in part) are encouraged to use ASCO’s trademarked “Federally Funded Research” badge on their slide presentations.​
  • ASCO created the badge to raise awareness of the importance of federally funded biomedical research. Download the badge file and review further information on its use.
At the Meeting

Oral Abstract Session and Clinical Science Symposium presenters should review their presentation in the Faculty Registration and Presenter Ready Room (N426) no later than 2 hours prior to their scheduled presentation. The Ready Room will be staffed with technicians who can assist with any compatibility or formatting issues. Be sure to use the mouse to advance your slides, not the keyboard, as you will only have a mouse at the lectern to advance your presentation. Left click advances the slides; right click goes back. Be sure to print any notes you expect to need; the “Presenter” view with notes will not be available.

Faculty Registration and Ready Room Hours (North Building, Level 4, Rooms N426)
Friday, June 1 Saturday, June 2 Sunday, June 3 Monday, June 4 Tuesday, June 5
7:00 AM-6:00 PM 7:00 AM-6:00 PM 7:00 AM-6:00 PM 7:00 AM-6:00 PM 7:00 AM-6:00 PM