Policies

If you have any questions regarding these policies or attendee conduct, please contact the staff at ASCO Headquarters in North Building, Level 4, N427a or at meetings@asco.org.

By registering for this Meeting, you acknowledge your registration is subject to ASCO’s Privacy Policy.

Special Assistance

ASCO, McCormick Place, and all official Meeting hotels comply with the Americans with Disabilities Act. If you require special assistance onsite, please contact the staff at ASCO Headquarters in North Building, Level 4, N427a or at meetings@asco.org.

Age Requirements for Attendees

Because of the detailed nature of the programs and forums, no one under the age of 18 will be admitted to any official Meeting function unless permission to such individual is granted by ASCO. This includes, but is not limited to, all Meeting sessions, the Oncology Professionals Hall, and all evening events offered by ASCO.

Meeting Badge

For security reasons, the 2018 ASCO Annual Meeting badge will be required for admittance to all events. Please wear your badge so that it can be easily seen at all times. Lost badges should be reported to the Registration staff immediately. The following badge policies will be in effect throughout the Meeting:

  • The 2018 ASCO Annual Meeting badge is the sole property of ASCO.
  • The badge is nontransferable.
  • False certification of individuals as paid Meeting attendees, misuse of badges, any method of assisting unauthorized persons to gain access to any Meeting event, or any inappropriate or unauthorized conduct will be just cause for repossessing badges of any individuals involved and removing all parties involved from the Meeting without obligation on the part of ASCO for refund of any fees.

All ASCO Meeting badges are encoded with basic information about you, including your name and mailing address. Exhibitors can scan your badge to obtain that information. By giving an exhibitor your badge to scan, you are giving them consent to contact you.

Attendee Conduct

1. Background

ASCO is committed to providing a professional, collegial, safe, supportive, and respectful meeting environment, regardless of a person’s race, color, ethnicity, national origin, citizenship status, age, religion, disability status, gender, gender identity, sexual orientation, genetic information, physical appearance, or other characteristic.

2. Application

This Policy applies to any gathering that is hosted or sponsored by ASCO, including meetings, educational symposia, exhibits, committee meetings, ancillary and social events hosted or sponsored by ASCO (“ASCO Event”).

3. Expected Behavior

ASCO expects all ASCO Event attendees, whether they are employees, members, volunteers, guests, vendors, exhibitors, or other parties (“Participants”) to uphold the professional and educational purpose of ASCO events by respecting the rights, privacy, safety, and dignity of all persons. ASCO expects Participants to exercise professionalism, consideration, and respect in their speech and actions.

4. Unacceptable Behavior

ASCO does not tolerate harassment by any Participant at any ASCO Event. Participants must refrain from harassing conduct, including speech and any other behavior.

Unacceptable behaviors include, but are not limited to:

  • Unwelcome and uninvited attention or contact with another Participant
  • Sexual harassment, defined as unwelcome sexual advances or touching, requests for sexual favors, or other unwelcome physical, verbal, visual, or other conduct of a sexual nature;
  • Verbal or written comments, or visual images, that are sexually suggestive, or that denigrate or show hostility or aversion toward an individual, or group of individuals, or that create an intimidating, hostile, or offensive environment, or that unreasonably interfere with an individual’s ability to participate in the ASCO Event;
  • Inappropriate, unnecessary, or irrelevant use of nudity and/or sexual images;
  • Intimidating, harassing, abusive, discriminatory, derogatory or demeaning speech;
  • Harmful or prejudicial verbal or written comments or visual images related to personal characteristics including but not limited to gender, sexual orientation, race, religion, disability, age, appearance;
  • Deliberate intimidation, stalking, or following;
  • Harassing photography or recording;
  • Sustained or repeated disruption of talks or other events;
  • Physical assault (including unwelcome touch or groping);
  • Real or implied threat of physical harm;
  • Real or implied threat of professional or financial damage or harm.

5. Consequences of Unacceptable Behavior

Participants asked to stop any unacceptable behavior are expected to comply immediately. Any violation of this Attendee Conduct Policy, as determined by ASCO, is grounds for immediate removal (without refund) from the ASCO Event, ineligibility to attend future ASCO Events, and/or ASCO Member Discipline.

Any person who is removed from an ASCO Event may request that ASCO review the matter. However, the removal will be effective immediately and will continue until and unless ASCO issues a contrary decision.

6. Reporting Unacceptable Behavior

Any Participant whose safety is threatened or violated is encouraged to contact law enforcement or local authorities.

In addition, any Participant who feels unsafe or unwelcome, who observes or experiences unacceptable behavior, or who believes there has been a violation of this Policy, is encouraged to report the incident to an ASCO staff member*, to ASCO Event security, or via e-mail. During large meetings, ASCO staff can be identified by the “ASCO Staff” ribbons on their badges.

Cancellation

ASCO reserves the right to cancel the 2018 ASCO Annual Meeting because of unforeseen circumstances. In the event of such cancellation, the full registration fee will be returned to each registrant.

Authorization for Use of Image, Name, and Other Likeness 

By attending the 2018 ASCO Annual Meeting or entering in the facility in which the 2018 ASCO Annual Meeting takes place, you agree that ASCO and/or third parties authorized by ASCO may photograph or record your likeness, image, name, voice, and/or words, and may publish, display, reproduce, copy, and distribute your likeness, image, name, voice, and/or words for promotional, educational, or membership activities worldwide in all forms of media now known or later developed, including but not limited to advertising, training, websites, presentations, and marketing materials. You further acknowledge that ASCO and/or third parties authorized by ASCO shall have the right, but not the obligation, to identify you in connection with such media by name and/or affiliation.

Recording (Audio, Video, and Still Photography)

Copyright of the 2018 ASCO Annual Meeting program is owned by ASCO. ASCO reserves the rights to all recordings or reproductions of presentations at this Meeting and all ASCO meetings and symposia. Any photography, filming, taping, recording, or reproduction in any medium, including via the use of tripod-based equipment, of any of the programs presented at the 2018 ASCO Annual Meeting without the express written consent of ASCO is strictly forbidden. Exception: Non-flash photography and audio or video recording using hand-held equipment, for strictly personal, social, or noncommercial use, are permitted if not disruptive, as determined by ASCO.

No Soliciting in the Oncology Professionals Hall 

The Oncology Professionals Hall gives the 2018 ASCO Annual Meeting attendees the opportunity to meet with representatives from the health care industry about their products and services in a professional atmosphere that is consistent with the educational mission of the Meeting. Meeting attendees are prohibited from soliciting business from other attendees or exhibitors in the Oncology Professionals Hall, unless the solicitation occurs within the specific exhibit space of the attendee.

No Smoking

Smoking is prohibited in all the 2018 ASCO Annual Meeting facilities, including public areas and the Oncology Professionals Hall. This policy will be enforced.