Policies

If you have any questions regarding these policies or attendee conduct, please contact the staff at ASCO Headquarters in McCormick Place or email us with any questions.

SPECIAL ASSISTANCE

ASCO, McCormick Place, and all official Meeting hotels comply with the Americans with Disabilities Act. If you require special assistance onsite, please contact the staff at ASCO Headquarters McCormick Place or email us with questions. 

AGE REQUIREMENTS FOR ATTENDEES

Because of the detailed nature of the programs and forums, no one under the age of 18 will be admitted to any official Meeting function. This includes, but is not limited to, all Meeting sessions, the Oncology Professionals Hall, and all evening events offered by ASCO.

MEETING BADGE

For security reasons, the 2017 ASCO Annual Meeting badge will be required for admittance to all events. Please wear your badge so that it can be easily seen at all times. Lost badges should be reported to the Registration staff immediately. The following badge policies will be in effect throughout the Meeting

  • The 2017 ASCO Annual Meeting badge is the sole property of ASCO
  • The badge is nontransferable
  • False certification of individuals as paid Meeting attendees, misuse of badges, any method of assisting unauthorized persons to gain access to any Meeting event, or any inappropriate or unauthorized conduct will be just cause for repossessing badges of any individuals involved and removing all parties involved from the Meeting without obligation on the part of ASCO for refund of any fees

ATTENDEE CONDUCT

Individuals who are part of the 2017 ASCO Annual Meeting may not engage in any demonstrations or other behavior that ASCO deems to be potentially disruptive to the conduct of the Meeting. Violation of this rule is grounds for immediate removal from the Meeting and/or ineligibility for attendance at future ASCO symposia or meetings. Any person who is dismissed from the Meeting may request that ASCO review the matter, provided, however, that such dismissal will be effective immediately and will continue until and unless ASCO issues a contrary decision.

CANCELLATION

ASCO reserves the right to cancel the 2017 ASCO Annual Meeting because of unforeseen circumstances. In the event of such cancellation, the full registration fee will be returned to each registrant.

AUTHORIZATION FOR USE OF IMAGE, NAME, AND OTHER LIKENESS

By attending the 2017 ASCO Annual Meeting or entering in the facility in which the 2017 ASCO Annual Meeting  takes place, you agree that ASCO and/or third parties authorized by ASCO may photograph or record your likeness, image, name, voice, and/or words, and may publish, display, reproduce, copy, and distribute your likeness, image, name, voice, and/or words for promotional, educational, or membership activities worldwide in all forms of media now known or later developed, including but not limited to advertising, training, websites, presentations, and marketing materials. You further acknowledge that ASCO and/or third parties authorized by ASCO shall have the right, but not the obligation, to identify you in connection with such media by name and/or affiliation.

RECORDING (AUDIO, VIDEO, AND STILL PHOTOGRAPHY)

Copyright of the 2017 ASCO Annual Meeting program is owned by ASCO. ASCO reserves the rights to all recordings or reproductions of presentations at this Meeting and all ASCO meetings and symposia. Any photography, filming, taping, recording, or reproduction in any medium, including via the use of tripod-based equipment, of any of the programs presented at the 2017 ASCO Annual Meeting without the express written consent of ASCO is strictly forbidden. Exception: Non-flash photography and audio or video recording using hand-held equipment, for strictly personal, social, or noncommercial use, are permitted if not disruptive, as determined by ASCO.

NO SOLICITING IN THE ONCOLOGY PROFESSIONALS HALL

The Oncology Professionals Hall gives the 2017 ASCO Annual Meeting attendees the opportunity to meet with representatives from the health care industry about their products and services in a professional atmosphere that is consistent with the educational mission of the Meeting. Meeting attendees are prohibited from soliciting business from other attendees or exhibitors in the Oncology Professionals Hall, unless the solicitation occurs within the specific exhibit space of the attendee.

NO SMOKING

Smoking is prohibited in all the 2017 ASCO Annual Meeting facilities, including public areas and the Oncology Professionals Hall. This policy will be enforced.