What is the deadline for abstract submissions?
The deadline for abstract submissions is 11:59 PM (EST) on February 7, 2017.
How can I submit my abstract?
Abstracts may only be submitted online. The submitter can be reached by selecting the “Submit an Abstract” tile on the Annual Meeting website.
How many abstracts can I submit as first author?
Each first author can submit up to two abstracts. Authors may submit an unlimited number of Trials in Progress abstracts.
Can I submit a late-breaking data submission? If so, what is the deadline?
Yes, there is an opportunity to submit a late-breaking data submission. However, a “shell” abstract must be submitted by February 7, 2017 (the “shell” excludes the results and conclusions). ASCO will contact the first author for updated data by March 16, 2017. Please refer to the late-breaking data policies or call ASCO at 888-282-2552 for further questions.
What is the maximum length for the title of my abstract?
There is no maximum length for the title. However, the characters in the title will count toward your total character count.
How many characters can be included in my abstract?
The total character count for a single abstract is 2,000. Characters include everything in the title, abstract body, and table but do not include spaces. Author names and institutions also are not included in the total.
Do I have to enter my abstract in a specific format?
Yes. The abstract body text contains headings that have already been formatted for you. The headings—Background, Methods, Results, and Conclusions—will count towards the 2,000 character limit. Trials in Progress abstract submissions should contain only Background and Methods sections.
May I include a table with my abstract?
Yes, one table may be included in the abstract. All characters in the table count toward the total character count. No figures or images may be included.
May I submit an abstract if I am not an ASCO member?
Yes, you may submit one abstract, but you must select an ASCO member as a sponsor for your abstract. A confirmation email will be sent to the ASCO member you select.
Can I revise my abstract after it has been submitted?
Yes, you may edit your abstract on the submission website until the deadline of 11:59 PM (EST) on February 7. After the submission deadline, all requests for abstract changes must be emailed by the first author and will be reviewed on a case-by-case basis. Changes to data and results are not permitted.
Is there an abstract submission fee?
There is a $60 (USD) nonrefundable fee for submitting an abstract. Payment must be made by credit card. Visa, MasterCard, and American Express are accepted. Purchase orders, wire transfers, and checks will not be accepted. The abstract submission fee does not include registration for the Annual Meeting; therefore, all authors planning to attend the ASCO Annual Meeting must register for the Meeting. First authors from low-income countries, as defined by The World Bank, may apply for a payment waiver via email.
If I would like to withdraw my abstract what should I do?
If the first author wishes to withdraw his or her abstract from the Annual Meeting program, a request must be emailed by April 9, 2017. Any abstract withdrawal requests after this date will be considered on a case-by-case basis and cannot be assured removal from the 2017 ASCO Annual Meeting Proceedings.
When and how will I receive notification about the status of my abstract in the program?
Notification regarding acceptance or rejection of abstracts will be sent by email to the first author by early April 2017. The decision of the ASCO Scientific Program Committee and ASCO Leadership regarding acceptance and presentation of abstracts is final.
I am experiencing technical difficulty with the submitter. Whom should I contact?
For questions regarding technical support, please call 401-334-0220 between the hours of 8:30 AM and 6:00 PM Monday through Friday, Eastern Standard Time (GMT -05:00). You may also email or complete a technical support form on the abstract submission website.